How to use the staff portal
Sign in with your OneTutor Google account. Your dashboard shows your current pay run, students and lessons at a glance, plus any announcements from the team. Here is what each tool does and a few rules worth knowing.
How a lesson reaches your timesheet
The timesheet is not a place you type lessons into. A lesson only appears there once it has gone through these steps:
- Schedule it. Book the lesson on the Schedule page, then remind the student to pay via the client portal so they can take the lesson. Lessons cannot be added straight to the timesheet. Lessons are strictly forbidden to be taken until they show Paid on your portal.
- The student pays. Their credit covers the lesson automatically, and it then shows Paid on your schedule.
- Teach the lesson. Only once it shows Paid. You then complete it after it has actually taken place.
- Mark it complete on the Schedule page (fill in the subject, topic and feedback). It now appears on your Timesheet, which records your pay and lets you add the lesson summary and homework.
The tools
🕒
Timesheet
Your record of completed lessons, and where you write each lesson's summary and homework. Lessons show up here only after you mark them complete; you cannot add one directly. See "How a lesson reaches your timesheet" above.
📅
Schedule
Book upcoming lessons for your students, and mark each one complete here once it has taken place. Every booking is charged to the student's credit automatically and shows as Paid when covered.
👥
My students
See each student you are assigned to, their lesson history and the feedback you have written.
🗓️
My availability
Set the times you can tutor. Keeping it current is how you get matched to suitable new students.
📄
Pay summaries
Your fortnightly pay and superannuation, per pay run.
📚
Resources
Request teaching resources from the team.
Good to know
- To complete a lesson you must fill in the subject, topic, what the student struggled with, what they excelled at, the focus for next time, and a skill level (1 to 10).
- Once a lesson is completed you cannot edit or delete it. If something is wrong, ask a manager to fix it.
- You can be signed in on one device at a time. Signing in somewhere else signs the other out.
- Check the 📣 announcements at the top of your dashboard for updates from the team.
Something not covered here? Message a manager and we will help.